Director Responsibilities

So you’re thinking about being a director, but you have a few questions before you leap aboard to help steer the ship. On this page you’ll find a brief description of the typical duties of a director, and answers to some commonly asked questions. If you’re stoked about a board position, please fill out a director nomination form. If you have any questions or problems, please contact us.

The Roles and Responsibilities of a Director
The directors of the NSMBA are responsible for planning for the future of the organization, as well as managing its day to day activities. To fulfill their role, directors are expected to have excellent communication skills allowing them to effectively liaise, negotiate, and communicate with local land managers, NSMBA members, corporate supporters, media, and the general public. Directors should expect to set aside a reasonable amount of time to complete their duties, be committed to the organization and serve their entire term.



Q: How much time can I expect to put in as a director?
A: As a minimum, directors can be expected to put in around 10-15 hours a month.

Q: How long is the required term?
A: One year. If directors wish to continue on for a longer term, they may be re-elected at the AGM.

Q: I don’t think I can commit that much time, can I still be involved?
A: Of course! Check out our volunteer page, fill out a volunteer application form and you can make a difference on your own schedule.


Board of Directors – General Responsibilities

  • Board members have a responsibility to act in the best interests of the association in line with our mission, vision, and charitable status
  • The Board is responsible for the sound management of the society including but not limited to strategy, finances, and operations
  • Board members are required to stay current with the major issues of the association and attend at least 80% of regularly scheduled Board meetings
  • Board members have special fiduciary responsibilities and are responsible for understanding them. (Industry Canada has a good overview at:
  • Board members are expected to be responsive to communications.
  • Board members are expected to engage and develop a committee of volunteers to assist in fulfilling their responsibilities.

Specific Board Roles
A total of 11 director roles have been established, each with specific responsibilities and tasks.


  • Acts as Chair of all meetings of the society or may delegate the role of Chair to another director
  • Supervises the directors, officers and staff in the execution of their duties
  • Maintains and enhances relationships with other organizations (MTB, government, community, industry, etc.)
  • Acts as a resource to other directors


  • Acts as the official record keeper of the organization.
  • Prepares monthly meeting agendas and minutes.
  • Prepares annual BC Society report and ensures the organization remains in good standing.
  • Supervises and administers the organizations electronic files on Google Drive, as well as paper files.
  • Works closely with the Treasurer to maintain accurate, organized financial records.
  • Checks the mailbox and reports on organizational correspondence.


  • Records and reports on the overall financial position of the society, including record keeping consistent with the Societies Act, CRA regulations and good management principles
  • Prepares and presents financial statements
  • Oversees the budget process of the association
  • Supports the advocacy director with grant proposal writing
  • Is an authorized signatory on the Society bank accounts
  • Disburses all payments in a timely fashion.

Director of Advocacy

  • Works with public and private land managers to strengthen relationships and to protect and develop mountain biking on the North Shore
  • Manages the advocacy activities of the organization
  • Works in conjunction with the Director of Grants and Funding  to oversees the grant writing processes.
  • Works with land managers to open opportunities for mountain biking.
  • Works in conjunction with the Program Manager to build and develop and support all land manager relationships.

Director of Trails

  • Creates and implements an annual trail maintenance and management program
  • Hires contracted trail builders and coordinates trail builder volunteers
  • Communicates trail issues to the Board of Directors
  • Supervises trail day logistics (builders, plan, event related, food, parking, etc.)

Directors of Events (2 positions available)

  • Schedules, plans, and executes fundraisers, socials, gear swap, film festival and social rides.
  • Gathers feedback on events for planning and improvement.
  • Identifies sponsorship needs for specific events and engages with sponsors.
  • Liaises with marketing director to produce promotional material for events and ensures it will be distributed.
  • Acquires event permits.
  • Coordinates volunteer efforts for events with the Director of Volunteers and Membership.

Director of Races

  • Schedules, plans, and executes Toonies, Races, and WEA
  • Engages in Race and Ride course selection. Pre-approves race courses before presenting to the board for final approval.
  • Identifies sponsorship needs for specific races and engages with sponsors.
  • Liaises with marketing director to produce promotional material for races and ensures it will be distributed.
  • Acquires race permits.
  • Coordinates volunteer efforts for events with the Director of Volunteers and Membership.

Director of Marketing & Communications

  • Oversees the marketing and communications strategy and tactics of the organization.
  • Ensures all materials produced and circulated are ‘on brand’ while providing accurate and current content.
  • Designs and produces all marketing collateral for events, races, meetings. etc
  • Produces a monthly newsletter to engage members in all ongoing NSMBA business.
  • Manages content for all social media sites and monitors the level of active engagment with the community.
  • Liases with the Directors of Events to ensure all events are covered (photos, blogs, materials) and shared through the website and social media.

Director of Grants and Funding

  • Overseas all Grant and fundraising initiatives.
  • Works in conjunction with the President and Treasurer to maintain the fiscal health of the NSMBA.
  • Works with the Director of Advocacy and Program Manager to identify and complete Grant and Funding applications.
  • Overseas the Grant Committee in conjunction with the Director of Advocacy.

Director of Volunteers & Membership

  • Assists with volunteer recruitment, retention and communication.
  • Ensures that all necessary paperwork & fee payment is completed for members.
  • Prints, laminates, and mails member cards.
  • Ensures that volunteers and members receive recognition (social events).
  • Communicates with other Directors on needed volunteer services.
  • Directly assists and supports with the execution of programs and events as needed.